Case Study
SAESP: the portal of the São Paulo State Society of Anesthesiology
Member area, event calendar, simulation centre, mentoring, regional chapters and a patient area — all in the same portal.
The client
SAESP — the São Paulo State Society of Anesthesiology brings together the anesthesiologists of São Paulo around training, professional advocacy and scientific output. The portal serves the member (dues, events, mentoring, regional chapters), the physician in training (simulation centre, workshops) and the patient, who arrives looking for information about anaesthesia. It is an institution with an archive of its own — and a portal that has to carry that history without turning into a dead archive.
What a medical society portal has to handle
This is not a set of fixed pages: it is a living calendar, a member base and an institutional archive.
A calendar that changes weekly
Own events, endorsed events, workshops and the annual calendar: dated content that loses its value if it is not up to date on the day.
A decentralised structure
Regional chapters, committees, mentoring and international partnerships — each front with its own space and audience inside the same portal.
The annual dues cycle
Every year the member base is updated in bulk. That has to happen without manual typing and without locking out those already in good standing.
Editorial autonomy
The society team needs to create a page, change a menu and swap a banner without raising a ticket and without waiting for a deploy.
What we built and maintain
Portal, members-only area and internal tooling, under monthly maintenance.
Institutional portal
Board, past presidents, timeline, headquarters, regional chapters, compliance and social action: the institutional archive organised and browsable, not buried in a PDF.
Member area
Registration, join-us flow, login and password recovery, with restricted content reserved for society members.
Annual dues import
A system that updates the standing of the entire member base in bulk each cycle — with no line-by-line manual checking.
Event calendar
Own events, endorsed events, the annual calendar and workshops, each with its own page and promotion window.
Simulation Centre
A dedicated space in the portal for the simulation centre — hands-on training promoted and scheduled through the same channel.
Mentoring and international partnerships
The society training and exchange programmes given their own space, instead of being diluted into a generic page.
Patient area
Content aimed at people about to undergo a procedure — the public side of the society, kept separate from members-only material.
News, newsletter and search
News publishing with detail pages, newsletter sign-up and internal search across the whole portal.
Internal CMS
The team creates and edits pages, organises menu links and swaps banners through the panel. Publishing does not depend on us.
Ongoing security management
Security is not a one-off delivery: the portal gets permanent oversight, with platform updates applied and fixes shipped as soon as vulnerabilities are disclosed.
Fronts we support
What SAESP has live today, under our monthly maintenance.
What it changes in practice
The effect of treating the portal as a system rather than a brochure.
The calendar reaches the member
Events, workshops and the calendar are published by the team itself, on the day the information exists.
The annual cycle becomes routine
The dues turnover happens through an import, not through a spreadsheet checked by hand.
Every front has an address
Simulation, mentoring, regional chapters and partnerships each have their own page — and can be promoted with a direct link.
Infrastructure and maintenance under contract
Servers on Amazon AWS, with Cloudflare serving as proxy, firewall, CDN and cache, and monthly maintenance: the people who look after the code look after the environment.
What you see here is breadth: more than forty areas of the portal — from the institutional archive to the simulation centre — kept up to date by the society own team, with no ticket to raise.
The services behind this project
It is the same work we do for other associations and companies.
Custom web systems
The member area, the dues import and the portal internal CMS.
Website design and development
The society portal, from the institutional archive to the event calendar.
High-performance cloud servers
The AWS infrastructure, Cloudflare as proxy, firewall, CDN and cache, and the monthly maintenance.
Does your society or association need a portal like this?
Member area, event calendar, dues and content controlled by your own team. Tell us what your organisation needs.